Civilian Check-In

Our New Employee On-Boarding Process

FRCSW civilian new hires will undergo a check-in process managed by the Human Capital Management Department (HCMD) to prepare them for work at FRCSW safely and efficiently. This process will guide them through completing payroll and security forms, briefing in financial and other benefits, providing safety and security responsibilities, acquiring needed Personal Protection Equipment (PPE), and finding out more about FRCSW's mission and their career development.

The Department of Navy Office of Civilian Human Resources (OCHR) will:

Contact the new employee via a USA Staffing formal job offer letter with the future position, grade series, job location, salary, and the effective date of the action.


  • Contact the new civilian employee via email and/or phone call to inform them of their official reporting date, how to enter the installation at the Visitor

Control center, which building to report to, report time, what documents are required, and other pertinent information.

  • Conduct the New Employee Orientation (NEO) program and provide the new hire with specific information concerning the Check-In process.
  • Instruct the new employee how to use and return the Civilian Check-In Sheet.
  • Inform the new employee of the various building locations for Check-In.
  • Inform new hire of Administrative Assistant or Sponsor who will be assisting during the Check-in process.
  • Inform new employee of mandatory training requirements.
  • Request feedback from the new hire regarding the onboarding process.

Equal Employment Opportunities (EEO) will provide training on DoN EEO, No Fear, Prevention of Sexual Harassment (POSH) & Anti-Harassments policies within 90 days of onboarding.

Immediate Supervisor or Assigned Sponsor will:

  • Review, verify, or document all requisite Check-In procedures with the employee.
  • Assign Administrative Assistant or Sponsor to receive new hire from NEO.
  • Inform the new employee of additional locations for Check-In process.
  • Discuss the Performance Management program and expectations with new hire.
  • Add new hire into applicable training & tracking management systems.

Industrial Occupational Safety and Health Division will:

  • Issue PPE and provide training, where required.
  • Brief new employee on the various work hazards within their workplace and/or of their occupation.
  • If Occupational Health determines the new employee is a candidate for the audiogram examination, the employee will be given the exam the same day.
  • Inform new hire of environmental responsibilities.

Tool Control (Tool Room) will:

  • Enter new employee's name into the tool room database for tool issuance.
  • Instruct new employee in how to maintain their tools in accordance with instructions.

Information Assurance (IA) Office will:

  • Provide a System Authorization Access Request Navy (SAAR) Form.
  • Provide training on cyber security and FRCSW IA procedures.

Administrative Support Division will:

  • Assist new employee with Government Travel Credit Card (GTCC) process.
  • Inform new employee of Transportation Incentive Program (TIP) Coordinator.
  • Assist new employee with Defense Travel Service (DTS) process.
  • Assist Supervisor with assignment of new hire sponsor and NEO pick-up.
  • Assign new hire to appropriate job order number (JON).

Office of Counsel will:

  • Brief the new employee on ethical conduct and Counsel office functions.
  • Provide Ethics for Federal Employees Pamphlet.
  • Provide Ethics training within 90 days of onboarding.

Industrial Quality Department will:

  • Complete an Individual Qualifications Record sheet (IQR) document identifying all training received.

Industrial Security Division (Security) will:

conduct initial orientation, to include the following:

  • General security and physical security information.
  • Requirements of wearing employee badges.
  • Protection of classified and personally identifiable information.
  • Counterintelligence Awareness & Reporting (CIAR) to include penalties for the willful disclosure of classified information and engaging in espionage activity.
  • Reporting attempts by unauthorized persons to gain information.
  • FRCSW security policy and procedures briefing.
  • Provide employee with required documents and forms to complete.
  • Combating Trafficking in Persons (CTIP) training.
  • Antiterrorism Level 1 Awareness Training.
  • Operational Security Training.